is there a way to scan a document straight to excell or word?

Question

is there a way to say take a sheet of paper that has important numbers on it and instead oftyping it (takes a lot of time up) scan it straight through to excell or word (i have a MFC 9440 printer ) please reply thanks

Answer 1

Yes - You will need any good scanner with Optical Character Recognition

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You will also need a good OCR software for good conversion from text to text

Here are the Top 5 OCR -

1.Microsoft OneNote 2007

2.Microsoft Office Document Imaging

3.SimpleOCR

4.TopOCR

5.FreeOCR

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Once you scan the document the software will give you the ability to copy the text

and you can copy the text to MS Word. If you own Microsoft Office then you

can make the software copy text directly to MS Word. Instructions below :

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You can use Microsoft Office Document Imaging to grab text from a scanned document and convert it into a usable Word document.

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Scan the source of your content

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Microsoft Office Document Imaging is able to perform OCR on TIF files, so step number one is to scan your documents. Fire up your scanner, and scan each page in TIF format.

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Load your documents into MODI

Next, you must load your documents into Microsoft Office Document Imaging.

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Click “Start”.

Click “All Programs”.

Click “Microsoft Office”.

Click “Microsoft Office Tools”.

Click “Microsoft Office Document Imaging”.

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In Microsoft Office Document Imaging, click “File”, then “Insert File”. When asked for the file to be inserted, locate the scanned TIF file containing your document. If you have scanned each page of your document into a separate TIF file, repeat this process for each TIF file. After the first file is inserted, you will be asked whether you want to insert at the beginning, middle, or end of the document upon inserting each successive page. Make your selection and click “OK”.

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Once all the pages of your document have been inserted into Microsoft Office Document Imaging, you are ready to start the OCR process. Click on the “Send Text to Word” button. It is located at the top of the screen in the middle of the menu bar, and appears as a white page with an arrow pointing towards a blue “W”.

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Fig 1 - Insert File http://www.urlmask.net/?r=j5w

Fig. 2 – The “Send Text to Word” button, circled in red. http://urlmask.net/?r=j5x

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A dialog box will ask whether you wish to insert all the pages, or just the ones that are selected. Make your choice and press “OK”, and the text of your essay will be inserted into a Microsoft Word Document. You are now free to format, edit, and save your new word processing document.

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Answer 2

Scan A Document Into Excel

Answer 3

You could run what’s called an Optical Character Recognition (OCR) program (one may have come with the scanner) on the scanned document and convert it to text that Word can handle, but OCR is an art, not a science. I can almost guarantee that you will have to fix:



1. Mis-converted fonts.

2. Mis-read characters (i for l, for instance, o, 0 or Q mixups)

3. Mangled layout.



The scanned document, as a Word file, may look nothing like the paper copy. Depending on the document’s layout, you might spend a lot of time getting it close to what the original looked like.



Hope that helps.

Answer 4

I don't think so, I think scanners are only designed to make picture files. You can paste the picture into Word and print that though. With Excel, you're out of luck I think, unless it's a table you want to print. If it's an already-made table you can paste that into Word too, and print it.

Answer 5

No, scanning paper will result in the computer recognising it as a picture. Therefore you will not be able to edit it, but still view it.